Maintenance Planner/Scheduler

Job Locations US-KS-Kansas City
Posted Date 2 months ago(4/12/2023 8:35 AM)
# of Openings




WaterOne is an independent public water utility. We’ve been proudly serving the Johnson County, Kansas area since 1957. Every day, nearly 455,000 customers rely on WaterOne to provide fresh, clean water on demand. It’s a responsibility we deliver on. 


Our passion is water because water touches everything we care about: family, health, safety, and community. We serve our community by bringing award-winning water to their homes, businesses, and public places.





The purpose of this position is to provide support to the Facilities Maintenance Department by providing planning and scheduling services for WaterOne. This position will assist with improving maintenance workforce effectiveness by eliminating the potential for delays and obstacles through proper planning and coordination of parts, equipment, personnel, and contractors using WaterOne’s ERP system and other organizational planning techniques.


WaterOne provides competitive benefits and compensation ranges.  Selected candidates are placed in the position’s pay range based on their qualifications.

Midpoint for the Range: $33.80/hr


Essential Functions


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

  • Creates, communicates, and updates a consolidated weekly schedule of the non-emergency work assigned to the maintenance shops and coordinates with the Foremen. Facilitates meetings to regularly review schedule with Foreman and internal customers. Monitors the schedule for compliance.
  • Prepares work execution plans using approved maintenance and operation strategies with department Foremen.
  • Creates, distributes, updates, and closes out work orders, addresses backlogged work, and resolves discrepancies.
  • Helps determine material, equipment, and labor needs with department Foremen and creates purchase requests.
  • Identifies emergency work requests received and assigns to the appropriate department Foremen.
  • Schedules, plans, and coordinates the installation of new equipment and rehabilitation of existing systems with department Foremen. Coordinates and enters SAP data for new or modified equipment. 
  • Maintains all necessary records such as fire system inspection reports, condition assessments, hoist inspections, life safety inspections, and work orders.
  • Tracks labor hours, parts, and work order details with history and provides regular reports.
  • Coordinates outside vendor services to achieve schedule compliance. Escorts vendors and contractors to treatment plants, pump stations, and other district facilities.
  • Continuously improves computer maintenance management system (SAP) and processes for purchasing, scheduling, and storage or parts in inventory.
  • Assists with WaterOne’s RCM (Reliability Centered Maintenance) program. Researches and develops techniques for continued improvement to our reliability program and champions new technologies as they become available. 


Other Duties 

  • Conducts research and analysis and prepares reports as needed.
  • Responds to emergency call outs to assist with activities such as scheduling coordination and parts procurement.
  • Fill in as Acting Foreman – Maintenance Coordination as needed.
  • Performs other job duties as assigned.

Customer Service Commitment


WaterOne employees shall continuously strive to meet or exceed the expectations of both their internal and external customers.  Questions and concerns shall be acknowledged on the same day whenever possible, but no later than the next business day.  Issues shall be resolved as promptly as possible, with the goal of maximizing customer satisfaction.


Required Education, Skills & Experience 

Note: An equivalent combination of education, professional certification, and experience may be considered.


  • Associate degree with an emphasis on industrial technology, maintenance, construction management, or environmental science OR a high school degree (or GED) with the added completion of a similar vocational training program.
  • Three years of experience in construction management, engineering, or a maintenance craft (i.e. electrician, mechanical, HVAC/R, or instrumentation and controls).
  • Experience with terms used in Reliability Centered Maintenance (RCM).
  • The ability to learn and develop expertise in the Plant Maintenance module of SAP. This includes the ability to develop expertise in processes and transactions as they are developed and implemented.
  • Administrative functions at the discretion of Foreman- Maintenance Planning.
  • Thorough knowledge of, or ability to learn, how Electrical, Mechanical, HVAC/R, Analyzer, SCADA, Structures/Grounds, and Instrumentation crafts inter-relate.
  • Broad knowledge of occupational hazards and safe work practices.
  • Experience with or the ability to learn and apply all requirements pertaining to hazardous waste operations.
  • Thorough understanding of, or be able to, learn the equipment, processes, and structures involved in the operation of a water utility.
  • Ability to be on-site at WaterOne facilities for data collection, contractor supervision, and asset commissioning.
  • Intermediate computer proficiencies in the use of Microsoft applications such as Word, Excel, and Outlook.
  • Well organized, able to coordinate requests from multiple sources, and able to manage a wide variety of tasks and assignments.
  • Ability to learn and retain complex instructions and processes quickly.
  • Proven ability to take ownership of projects and assignments and initiative to see them through to successful completion.
  • Self-driven and able to accomplish work with minimal supervision. Must be able to work independently in a team-based environment while working amongst shops with different goals. 
  • Experience with inventory control processes and associated software (ERP/CMMS) desired.
  • Possess good decision-making skills and be able to properly prioritize work assignments and other tasks.
  • Proven ability to collect and analyze data and to create or modify processes and methods based on objective data.
  • Experience in working with outside contractors and vendors in order to obtain parts and services necessary to the planning/scheduling function.
  • Ability to communicate effectively between all departments and all levels to build customer consensus and create achievable schedules for all maintenance crafts.
  • Strong oral and written communication skills and be a good active listener.
  • Must be available to work occasional overtime or respond to emergency call outs.
  • Possess a valid driver’s license and continually meet WaterOne driving standards.
  • Must pass post offer medical exam, including background verification and drug screen (may not apply to current employees).

Preferred Education, Skills & Experience 

  • Bachelor’s degree with an emphasis on maintenance, construction management, engineering, or applied science.
  • Five plus years of previous experience in maintenance planning and scheduling, including coordination of multiple disciplines for a utility, construction, or industrial setting.
  • Five plus years of advanced techniques, such as preventative, predictive, and reliability centered maintenance programs.
  • Five plus years of experience in planning and scheduling processes and procedures and related software applications or ERP system.
  • RCM, VIBE, TPM, Lubrication Excellence, or other maintenance strategy certifications.
  • Advanced/Expert Level computer proficiencies in the use of Microsoft applications such as Word, Excel, and Outlook.


Physical Requirements


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee may occasionally lift/or move up to 25 pounds. The employee must be able to use a computer for multiple hours a day. The employee must be able to move occasionally from one location to another or be able to remain in a stationary position for up to several hours a day. The employee must be able to use office productivity equipment such as a personal computer, calculator, printer, and copy machine. The employee must be in possession of a licenses and be able to operate a vehicle at any given time. The employee must be able to ascend and descend ladders to assess equipment. The employee must be able to distinguish colors.


Work Environment


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually



Equal Opportunity Employer


WaterOne is an equal opportunity employer and upholds a non-discrimination policy. We prohibit discrimination on the basis of race, national origin, gender, sexual orientation, religion, disability, age, military status, or marital status in making employment and business decisions. We also prohibit harassment and retaliation in the workplace and in our dealings with the public. We encourage and welcome diversity of backgrounds in our workforce. WaterOne complies with the Immigration Reform and Control Act (IRCA).


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